## What is Prime Cost Sum in Bills of Quantities?

Prime cost sum (PC or PC sums) is allowing in the contract to provide an idea of the basic cost/price of some material or items to be priced in the tender. Most of the time, for the material items, which are with a range of a price (like Tiles, Sanitary fitting, Light fittings, etc.) to price bid on an equal basis.

## Prime Cost Sum Definition in JCT

According to JCT Practice note 23 (1987), It is a sum provided for work or services to be executed by a nominated subcontractor, a statutory authority or a public undertaking or for materials or goods to be obtained from an approved supplier.

The main contractor is eligible to get his mark up and attendance costs to the above allowance.

### Advantages

Benefits of allowing Prime cost sums also later on client or consultant can make certain changes of the specification changes to the prime cost items without causing any variations.

For the prime cost items also at the execution of works, the actual cost to be paid is similar to the Provisional Sums. Actual cost may be higher or lower than the allowed Prime cost sum, and in such cases, the contractor is required to provide all the relevant cost details with supportive documents & justify this actual cost.

### The Difference Between Prime Cost Sums and Provisional Sums

Prime cost sums should not be complicated with provisional sums.

**Prime Cost Sums**

- A prime cost sum is an allowance/money provision.
- The cost consultant / Quantity surveyor usually calculates it.
- It is provided for the supply of work or materials to be provided by a subcontractor or supplier that will be nominated by the employer.
- The main contractor is entitled to add mark up and attendance costs
- In the current practice, most of the cost consultants enter the Prime cost sum under the Provisional sum bill or Prime cost and provisional sum bill.
- Cost consultants add the prime cost rate for some BOQ descriptions like tiles, sanitary items, lighting fixtures, etc., to get an idea of the price of such particular material or item to be priced by the tenderer.

**Provisional Sums**

- Provisional Sum is an allowance/money provision.
- The cost consultant / Quantity surveyor usually calculates it.
- It is provided for a specific element of the works that are not completely defined in enough detail, or such details can not be given at the tender stage for tenderers to price accurately.
- For more information see : Provisional sum